⚡ Workflow Automation

Overview

Create sophisticated document processing workflows that automatically handle document monitoring, compliance checking, anonymization, and notifications based on various triggers.

Features

Document Monitoring

• Multiple source monitoring:
  • FTP folders
  • SharePoint directories
  • Office 365 locations
  • Case Management Systems
• Real-time file change detection
• Tag/label-based workflow triggers
• Automated compliance checking

Compliance & Privacy Features

• WCAG compliance validation
• Language level assessment
• GDPR content detection
• Automated document anonymization
• Warning tag application
• Email notifications
• Dashboard alerts

Workflow Capabilities

• Visual workflow designer
• Conditional routing
• Multi-step processing
• Approval chains
• Status tracking
• Event triggers
• Integration hooks

Quick Start

Setup Monitoring

// Configure document source monitoring
$monitor = $workflowService->createMonitor([
    'source' => [
        'type' => 'sharepoint',
        'config' => [
            'site' => 'https://company.sharepoint.com/sites/docs',
            'library' => 'Contracts'
        ]
    ],
    'triggers' => [
        'on_create' => true,
        'on_update' => true,
        'on_delete' => true,
        'tags' => ['personal-info', 'confidential']
    ]
]);

Create Workflow

// Define an anonymization workflow
$workflow = $workflowService->create([
    'name' => 'Document Anonymization',
    'steps' => [
        [
            'type' => 'gdpr_scan',
            'config' => ['sensitivity' => 'high']
        ],
        [
            'type' => 'anonymize',
            'config' => [
                'target' => 'new_file',
                'elements' => ['names', 'addresses', 'ids']
            ]
        ],
        [
            'type' => 'compliance_check',
            'config' => [
                'wcag' => true,
                'language_level' => 'B1',
                'on_failure' => [
                    'tag_document' => 'compliance-warning',
                    'notify_email' => 'compliance@company.com'
                ]
            ]
        ]
    ]
]);

Dashboard Integration

// Retrieve compliance warnings for dashboard
$warnings = $workflowService->getWarnings([
    'types' => ['wcag', 'language', 'gdpr'],
    'status' => 'active',
    'period' => 'last_30_days'
]);

Automation

Automatically protect privacy and ensure compliance across all documents with minimal manual intervention.

Monitoring

Configure multiple document sources and trigger conditions to create comprehensive document handling workflows.

Use Cases

• Automated document anonymization
• GDPR compliance monitoring
• WCAG accessibility validation
• Language level assessment
• Multi-department document processing
• Compliance reporting and alerting